AI-Enabled PM Readiness Audit | Christopher Lynn Systems

01 The Meeting Load

How would you describe the majority of your recurring meetings?

Status updates I sit through but don't really need to attend.

A mix — some are useful, but a lot feel like overhead.

Almost all are active decision-making. Status moves async.

What happens when you're out of the office for a day?

Things stall. Decisions wait for me to return.

The team manages, but I catch up on a backlog of questions.

The system runs. My team has the authority and playbooks to move.

02 The Reporting System

How does your team get project status information?

They ask me, or they wait for the weekly status call.

There's a shared doc or tracker, but it's often out of date.

A live dashboard or automated report everyone can pull on demand.

How long does it take you to produce a stakeholder status update?

1–2 hours of gathering, formatting, and proofreading manually.

30 minutes. I have a rough template, but I still pull data by hand.

Under 10 minutes. My AI drafts it; I review and send.

03 The AI Toolchain

How are you currently using AI in your day-to-day PM work?

I'm not, or I've tried it a few times but it hasn't stuck.

I use it for writing help — emails and meeting notes mainly.

AI is built into my workflow: risk analysis, status drafts, stakeholder prep.

When a new project kicks off, how do you build the initial plan?

Blank slate. I build it from scratch every time.

I copy a past plan and adapt it manually.

I run a prompt or template through AI to generate a first draft in minutes.

04 The Delegation Protocol

When a team member hits a decision point, what usually happens?

They escalate to me. Most decisions need my sign-off.

They try to figure it out, but often end up asking me anyway.

They check the decision framework and resolve it themselves.

How would you describe the risk register on your active projects?

It's mostly in my head. I'm the risk register.

There's a document, but it's not consistently maintained.

Live, updated by the team, reviewed in every standup.

05 The Shutdown Ritual

What does the end of your workday look like?

I stop when I run out of energy, not when I hit a clear stopping point.

I try to wrap up but often carry open loops into the evening.

I run a 10-minute shutdown protocol. Open loops are captured. The laptop closes.

How often does project stress follow you home?

Most nights. I'm mentally still at my desk after dinner.

During crunch periods, definitely. Otherwise I'm mostly okay.

Rarely. The system handles containment — I'm present at home.

AI PM Readiness Audit